Phi Beta Kappa Iota of New York Papers

The Department of Rare Books, Special Collections, and Preservation (RBSCP) has changed some of our policies and services due to COVID-19.
Please go to our website for more information.


Other Views:  Print/PDF  |  EADNote: You may browse using the navigation on the left, or use Ctrl-F to search within this finding aid.

Phi Beta Kappa Iota of New York Papers
Creator:
Call Number: UA262
Dates: 1886-2018
Physical Description: 6.5 linear feet
Language(s): Materials are in English
Repository: University of Rochester Archives

Table of Contents:

Revision Information
Biographical/Historical Note
Scope and Content
Immediate Source of Acquisition
Access
Use
Citation
Content List
Box 1 Minutes
Box 2 Historical, membership, and correspondence
Box 3 Minutes, board, membership, and other materials
Box 4 Executive Board, membership, and programs
Box 5 Chapter president's notebooks
Box 6 Chapter president's notebooks and miscellaneous files
Box 7 Bank records, receipts, and other materials
Box 8 Financial and other materials
Box 9 Financial and membership materials
Box 10 Bank records, bills, Scholar Recognition events, and enrollment
Box 11 Membership cards, mid-1970s
Box 12 Payments and receipts
Box 13 Payments, receipts, and membership
Box 14 Meetings, correspondence, events, and other materials
Box 15 Meetings, programs, events, and other materials
Box 16 Events; programs; Key Reporter issues
Volume 1 History, constitution, by-laws, and roll book of new members, 1887-1995
Volume 2 Roll book of new members, 1996-2018
Collection Overview
Title: Phi Beta Kappa Iota of New York Papers
Call Number: UA262
Dates: 1886-2018
Physical Description: 6.5 linear feet
Language(s): Materials are in English
Repository: University of Rochester Archives

Biographical/Historical Note
The Rochester chapter of the Phi Beta Kappa Society was established in January 1887 as the New York Iota chapter. It was the twenty-seventh chapter formed since the honor society was founded at the College of William and Mary in 1776. Additional information may be found in Arthur J. May's History of the University of Rochester (see under "P" in the book's index). The Iota chapter remains active at the University of Rochester.

Scope and Content
The Phi Beta Kappa Iota of New York Papers begin in 1886 and are ongoing. The collection includes materials relating to the history and governance of the Iota chapter; membership and initiation; finances; programs and events, both locally and at the regional or national level; and other topics.

Immediate Source of Acquisition
Box 3, Folder 14 of the Phi Beta Kappa Papers, as well as two PBK keys (placed in the University Archives Museum Objects collection), were received in 1975 from Edward R. Becker, interim secretary of the local chapter. The copy of the certificate of incorporation in Box 3, Folder 15 was received from Becker on March 22, 1976. Boxes 4-6 were received from Sarah Collins Caldwell on August 16, 1983. Box 6, Folder 5 was received from Harold Stanley on August 20, 1985. Boxes 7-11 were transferred by Tom Cassada on May 16, 2000. Boxes 14-16 were transferred by Karen Berger, president of the Iota chapter, in 2016. Volume 2 was transferred in 2018.Access
For access to this collection, please contact the University of Rochester Archives (archives@library.rochester.edu) at least two business days prior to your planned visit.

Please note: Some materials may be restricted or require permission for use.

Use
To request reproductions or permission to publish materials from the collection, please contact the University of Rochester Archives (archives@library.rochester.edu). Researchers may be responsible for determining any copyright questions.



Citation
[Item title, item date], Phi Beta Kappa Iota of New York Papers, UA262, Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester
Administrative Information
Author: Finding aid prepared by Rare Books and Special Collections staff
Publisher: University of Rochester Archives
Address: Rare Books, Special Collections, and Preservation
River Campus Libraries, University of Rochester
500 Joseph C. Wilson Blvd.
Rochester, New York 14627-0055
archives@library.rochester.edu


Revision Information
May 2012: Updated by Eileen L. Fay.
July 2018: Revised to include accruals.

Content List
Box 1Minutes
Box 1, Folder 1Minutes, April 20, 1887-September 22, 1914
Box 1, Folder 2Typescript of minutes, 1887-1994
Box 1, Folder 3Minutes, March 10, 1915-February 27, 1941
Box 1, Folder 4Minutes, February 28, 1941-May 15, 1942
Box 1, Folder 5Minutes, June 19, 1951-June 17, 1957
Box 2Historical, membership, and correspondence
Box 2, Folder 1"History of the Iota of New York: Phi Beta Kappa (1887-1912)" by John R. Slater, 1912
Box 2, Folder 2"A History of the Iota of New York: Phi Beta Kappa" by Harvey F. Morris, 1936
Box 2, Folder 3Original report of recommendations for honorary membership in Phi Beta Kappa, Classes of 1852-1886
Box 2, Folder 4Answers from alumni invited to join Phi Beta Kappa, circa 1888
Box 2, Folder 5Catalogue of Iota members, Classes of 1887-1918
Box 2, Folder 6Iota Chapter material, 1911-1912
Box 2, Folder 7Nominating Committee, 1911-1912
Box 2, Folder 8Correspondence, 1919-1929
Box 2, Folder 9Correspondence, 1930-1944, circa 1975
Box 3Minutes, board, membership, and other materials
Box 3, Folder 1Typescript fragment of minutes, undated
Box 3, Folder 2Minutes of Board of Managers meeting, June 28, 1929
Box 3, Folder 3Presidents of the New York Iota of Phi Beta Kappa, 1914-1927
Box 3, Folder 4Central New York Association of Phi Beta Kappa meeting minutes, May 29, 1926
Box 3, Folder 5Statistics on Iota Chapter members, Classes of 1928-1940
Box 3, Folder 6Photographs of Phi Beta Kappa ceremonies, April 5, 1940
Box 3, Folder 7"Are Minorities Always Right?" Phi Beta Kappa address by Dr. John R. Slater, April 2, 1943
Box 3, Folder 8Newspaper clippings, 1886-1953
Box 3, Folder 9Treasurer's reports, 1910s-1930s, 1950s-1960s
Box 3, Folder 10Annual reports, 1935/1936-1945/1946, 1950/1951-1962/1963
Box 3, Folder 11Programs and other materials, possibly 1935
Box 3, Folder 12Minutes of annual meetings, 1950-1961, 1963
Box 3, Folder 13Executive Board meetings, 1951-1964
Box 3, Folder 14Material relating to the 1932 initiation, 1932
Box 3, Folder 15Xerox copy of certificate of incorporation of New York Iota of Phi Beta Kappa, June 10, 1895
Box 4Executive Board, membership, and programs
Box 4, Folder 1Executive Board directory, 1974/1975-1976/1977
Box 4, Folder 2Membership rosters, 1971, 1976
Box 4, Folder 3Chapter secretary's schedule and duties, 1971
Box 4, Folder 4Chapter secretary's file, 1970/1971, 1971/1972
Box 4, Folder 5Treasurer's reports, April 1974, April 1977
Box 4, Folder 6Initiation programs, 1964, 1969, 1977
Box 4, Folder 7Scholar Recognition Brunch programs, 1979, 1981, 1983
Box 4, Folder 8Visiting Scholar Program, 1971-1972
Box 4, Folder 9Program activities of other chapters, 1978
Box 4, Folder 10Correspondence: opening letters, 1956-1969
Box 4, Folder 11Correspondence: format samples, 1974-1975
Box 4, Folder 12Correspondence: meeting with Middle Atlantic District, 1972
Box 4, Folder 13Chapter president's notebook, 1972-1973
Box 5Chapter president's notebooks
Box 5, Folder 1Chapter president's notebook, 1973-1974
Box 5, Folder 2Chapter president's notebook, 1975-1976
Box 5, Folder 3Chapter president's notebook, 1976-1977
Box 5, Folder 4Chapter president's notebook, 1978-1979
Box 6Chapter president's notebooks and miscellaneous files
Box 6, Folder 1Chapter president's notebook, 1979-1980
Box 6, Folder 2Chapter president's notebook, 1981-1982
Box 6, Folder 3Chapter president's notebook, 1982-1983
Box 6, Folder 4Chapter president's notebook, 1984-1988
Box 6, Folder 5Miscellaneous files, 1978-1983
Box 7Bank records, receipts, and other materials
Box 7, Folder 1Record of receipts, 1887-1916
Box 7, Folder 2Genesee Valley Trust Company, 1901-1924
Box 7, Folder 3Book of treasurer's accounts, 1920-1951
Box 7, Folder 4Miscellaneous, 1924-1931
Box 7, Folder 5Property in Canada: mortgage correspondence, 1924-1931
Box 7, Folder 6Property in Canada: legal documents, 1924-1934
Box 7, Folder 7"A Ritual of Phi Beta Kappa", 1928
Box 7, Folder 81942 labels
Box 7, Folder 9Bank books, 1944-1957
Box 7, Folder 10Form of initiation handbook, 1956
Box 7, Folder 11Ledger, 1958-1964
Box 7, Folder 121962-1966 material
Box 8Financial and other materials
Box 8, Folder 1"The Insignia of Phi Beta Kappa", 1963
Box 8, Folder 21968-1969 material
Box 8, Folder 3Constitution and by-laws, 1970
Box 8, Folder 4Financial reports, 1973-1980
Box 8, Folder 5Bank statements, invoices, treasurer's letters, 1974-1975
Box 8, Folder 6Bills and receipts, 1974-1975
Box 8, Folder 7Bank statements, deposit slips, records of payments received, 1975-1976
Box 8, Folder 8Account book, 1974-1979
Box 8, Folder 9Bills paid, 1975-1976
Box 8, Folder 10Correspondence and other data, 1975-1976
Box 8, Folder 11Dues paid, 1975-1976
Box 8, Folder 12Keys order forms, circa 1975-1976
Box 8, Folder 13Financial record-book, 1975-1976
Box 9Financial and membership materials
Box 9, Folder 1Financial documents, 1976-1978
Box 9, Folder 2Bank books from Community Savings Bank, 1976-1984
Box 9, Folder 3Treasurer's records, 1975-1976
Box 9, Folder 4Audit, February 1976
Box 9, Folder 51978-1979 material
Box 9, Folder 6Financial documents
Box 9, Folder 7Initiates' dues and key orders, 1979
Box 9, Folder 8Memberships, 1979-1980
Box 9, Folder 9Supporting financial documents for fiscal year 1979-1980
Box 9, Folder 10Supporting financial documents for fiscal year 1980-1981
Box 10Bank records, bills, Scholar Recognition events, and enrollment
Box 10, Folder 1Marine Midland Bank, 1981
Box 10, Folder 2Invoices and order forms, 1982-1983
Box 10, Folder 3Marine Midland Bank, 1982-1983
Box 10, Folder 4Community Savings Bank, 1983-1984
Box 10, Folder 5Bank records, bills paid, etc., 1984-1985
Box 10, Folder 6Scholar Recognition Day programs, 1989-1994
Box 10, Folder 7Scholar Recognition Brunch, 1990-1992
Box 10, Folder 8-10Enrollment forms, 1977
Box 11Membership cards, mid-1970s
Box 12Payments and receipts
Box 12, Folder 1Bank books; check registers, 1956-1971
Box 12, Folder 2-3Bank records, bills, and receipts, 1967-1971
Box 12, Folder 4Bank records, bills, and receipts, 1970-1971
Box 12, Folder 5-6Bills and receipts, with correspondence, 1971-1972
Box 12, Folder 7Bank records, bills, and receipts, with correspondence, by-laws, and constitution, 1972-1973
Box 13Payments, receipts, and membership
Box 13, Folder 1-2Bank records, bills, and receipts, with correspondence, 1973-1974
Box 13, Folder 3Membership registration and certificate order forms; initiation fee and keys, 1974
Box 14Meetings, correspondence, events, and other materials
Box 14, Folder 1By-laws, 1974, 1981
Box 14, Folder 2-3Meetings; correspondence; reports; publicity, 1968-1972
Box 14, Folder 4Election; initiation, 1969-1971
Box 14, Folder 5Election, correspondence, and other materials, 1977
Box 14, Folder 6Mailings to members, 1972-2000
Box 14, Folder 7Meetings and correspondence, 1983-1984, undated
Box 14, Folder 8Presidency of Alice N. Benston, 1983-1985
Box 14, Folder 9Record of programs and events; mailings, 1980s-1993
Box 14, Folder 10Secretary's correspondence; other Executive Board material, 1984-1993
Box 14, Folder 11Membership; bulk mail information; correspondence; meetings; events, late 1980s-1995
Box 14, Folder 12Scholars Recognition Brunch, 1993-1994
Box 14, Folder 13Scholars Recognition Brunch, 1994-1995
Box 14, Folder 14Scholars Recognition Brunch, 1995-1996
Box 15Meetings, programs, events, and other materials
Box 15, Folder 1President: Executive Board meetings, 1993-1998
Box 15, Folder 2Publicity; events, 1993-1996
Box 15, Folder 3Lectureship program; Executive Board material; events, 1995-1996
Box 15, Folder 4Romanell-Phi Beta Kappa Professorship in Philosophy, 1994, 2000-2001
Box 15, Folder 5Triennial Council, August 1994
Box 15, Folder 6Triennial Council; Middle Atlantic District, 1994-1996
Box 15, Folder 7Initiation; Executive Board; events, 1995-1996
Box 15, Folder 8President Marie Rolf correspondence, meetings, and other materials, 1997-1998
Box 15, Folder 9Meetings, correspondence, and other materials, 1998-2001
Box 15, Folder 10Initiation ceremony; election, 1998-2001
Box 15, Folder 11Membership, correspondence, events, and other materials, 1999-2001
Box 15, Folder 12Correspondence; membership, 1998-2000
Box 16Events; programs; Key Reporter issues
Box 16, Folder 1Wednesday Evening Lecture, March 24, 1999
Box 16, Folder 2Visiting Scholar Program, 1999-2001
Box 16, Folder 3Key Reporter issues, Winter 1993-Summer 1998
Volume 1History, constitution, by-laws, and roll book of new members, 1887-1995
Includes annual lists of new members from 1887 through 1995. Beginning in 1957, members signed their names. Attached inside the back cover is a membership directory (1914).

Volume 2Roll book of new members, 1996-2018
Contains new members' signatures from initiation ceremony beginning in 1996.



Other Views:  Print/PDF  |  EAD