Rochester Academy of Science Papers Addition

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Rochester Academy of Science Papers addition
Creator: Rochester Academy of Science
Call Number: BF.R67 Addition
Dates: 1917-1988
Physical Description: 1 and 2/3 Linear Feet
Language(s): Materials are in English
Repository: Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester

Table of Contents:

Biographical/Historical Note
Scope and Content
Subject(s)
Access
Use
Citation
Content List
Series I: Business records and meeting minutes
Series II: Centennial celebration materials
Series III: Financial records
Series IV: Correspondence
Collection Overview
Title: Rochester Academy of Science Papers addition
Creator: Rochester Academy of Science
Call Number: BF.R67 Addition
Dates: 1917-1988
Physical Description: 1 and 2/3 Linear Feet
Language(s): Materials are in English
Repository: Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester

Biographical/Historical Note
Officially formed in March of 1881, the Rochester Academy of Science began as a Microscopy club, with a few like-minded community members joining together to explore their interests in the microscopic world. Once the membership of the organization had reached 119, a new constitution and set of by-laws were accepted, changing the name to the Rochester Academy of Science and also allowing for the establishment of different "sections" or areas of discipline. Such sections include the Botany, Astronomy, Microscopy, Entomology, Fossil, and Ornithological, with different sections achieving prominence, combining, or disbanding as general interest waxed and waned over the course of the organization's history. Indeed, the original microscopy section has disbanded and, while very popular and well-received for a number of years, the semi-autonomous Genesee Ornithological Society also disbanded in November of 2006 and was reduced to a small ornithological department within the Life Sciences section. Also of note is the joining of the botany and entomology sections to form the present-day Life Sciences section. Through these examples it is clear to see the nature of the organization, re-organizing itself based primarily upon member and officer interest and dedication. The overall goal of the Academy is simply to foster an interest and provide an avenue for the everyday citizen to become involved and remain up-to-date with Scientific Research, particularly research which has a local impact or significance (such as a study of the flora and fauna of the Genesee River Valley Region). To accomplish these measures, the Academy holds lecture series and presentations in which researchers present their publications, such as their 1981 Centennial Celebration event. For the everyday member, the Academy also provides various resources such as an extensive herbarium containing well-preserved specimens of individual plant species found in the region in and around Rochester. Furthermore, the Academy can aid its members by placing them in contact with both paid researchers and each other such that they may further their own understanding of natural science, and enjoy a sense of community, as evidenced by various picnics and stargazing events that the Academy facilitates for its members.

Scope and Content
The four boxes of this accession were received on March 24, 1984. The contents of the boxes are mostly financial in nature, though both correspondence and various meeting minutes also figure prominently. Of particular note are the records from the 1981 Centennial Celebration and the officer records of Evelyn Wishart (recording secretary 1979-1983) and Herman S. Forest (treasurer 1984-1986 and botany section chair 1986-1988). Box 1 contains general and Centennial Celebration records, Box 2 contains primarily contains financial records and the latter Centennial Celebration records are also included. Box 3 contains further financial records, and Box 4 contains correspondence and the previously noted officer records.

Subject(s):
Financial records
Correspondence
Rochester Academy of Science
Access
The Rochester Academy of Science Papers addition is open for research use. Researchers are advised to contact Rare Books, Special Collections, and Preservation prior to visiting. Upon arrival, researchers will also be asked to fill out a registration form and provide photo identification.Use
Reproductions are made upon request but can be subject to restrictions. Permission to publish materials from the collection must currently be requested. Please note that some materials may be copyrighted or restricted. It is the researcher's obligation to determine and satisfy copyright or other case restrictions when publishing or otherwise distributing materials found in the collections. For more information contact rarebks@library.rochester.eduCitation
[Item title, item date], Rochester Academy of Science Papers addition, BF.R67 Addition, Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester
Administrative Information
Author: Peter Snell
Publisher: Rare Books, Special Collections, and Preservation, River Campus Libraries, University of Rochester
Address:
Rush Rhees Library
Second Floor, Room 225
Rochester, NY 14627-0055
rarebks@library.rochester.edu
URL:


Content List
Series I: Business records and meeting minutes
Provides a general overview of the activity of the RAS and allows for the researcher to first familiarize him or herself with the myriad activities of the Academy. Meeting minutes are also included to provide a more detailed and specific picture of the organization's activity following the general records. Mrs. Wishart's records include both correspondence and minutes, and Herman S. Forest's records include mostly correspondence. There are also photographs from the 1964 RAS museum exhibit.

Box 23, Folder 1Constitution and by-laws, 1917-1958
Box 23, Folder 2Critical agreements and certificates of re-incorporation, 1929, 1960-1982
Box 23, Folder 3General records, circa 1930-1940
Box 23, Folder 4General records, circa 1950-1960
Box 23, Folder 5General records, 1970-1983
Box 23, Folder 6Annual reports, 1977-1978
Box 23, Folder 7Membership list, 1983
Box 23, Folder 8-9Council minutes, 1970-1978
Box 23, Folder 10Board meeting minutes, 1979-1980
Box 26, Folder 8General records of Mrs. Wishart as Recording Secretary, 1979-1983
Box 26, Folder 9Records of Mrs. Wishart: Board of directors meeting minutes, 1979-1983
Box 26, Folder 10Records of Mrs. Wishart: Correspondence concerning membership and dues, 1979-1983
Box 26, Folder 11Records of Herman S. Forest as treasurer, 1984-1986
Box 26, Folder 12Records of Herman S. Forest as Botany section chair, 1985-1988
Box 26, Folder 13Photographs, 1964
Folder 1September 20, 1958
Folder is oversized

Series II: Centennial celebration materials
The Centennial Celebration (1981) provide unique insight into the organization's history (folder 12 in particular) and event structure, as the celebration consisted largely of a scientific research lecture series.

Box 23, Folder 11Centennial celebration: General planning and correspondence, 1975-1981
Box 23, Folder 12Centennial celebration: Correspondence concerning the publication of the centennial issue of Proceedings, 1979-1981
Box 23, Folder 13Centennial celebration: Programs, invitations, and acknowledgements, 1979-1981
Box 24, Folder 1Centennial celebration: Funding and publicity, 1981
Box 24, Folder 2Centennial celebration: Finances, 1981
Series III: Financial records
Focuses primarily upon the finances of the Rochester Academy of Science during the late 1970's and early 1980's. Folder 3 contains an indexed and detailed set of financial documents from 1964-1980 previously housed in a 3-ring binder. There is also a set of Treasurer's reports and sheets with both members and their respective due payments listed.

Box 24, Folder 3-5Financial records, 1964-1984
Box 24, Folder 6-8Bank statements and canceled checks, 1978-1981
Box 25, Folder 1-3Ledgers, 1978-1981
Box 25, Folder 4-6Invoices, 1978-1980
Box 25, Folder 7Finance worksheets, 1977-1979
Box 25, Folder 8Treasurer's reports, 1970-1978
Box 25, Folder 9Membership/Due payments sheets, 1977-1981
Series IV: Correspondence
The correspondence regards a wide range of topics such as requisitions for specimens from the Botany Section and due collection.

Box 26, Folder 1-2Botany section correspondence, 1943-1977
Box 26, Folder 3Correspondence concerning 1969 publication of proceedings, 1969
Box 26, Folder 4Correspondence concerning membership and dues payments, 1971-1978
Box 26, Folder 5General correspondence, circa 1930-1940
Box 26, Folder 6General correspondence, circa 1950-1960
Box 26, Folder 7General correspondence, 1970-1983


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